Terms & Conditions

Welcome to The London Cat Clinic

Thank you for entrusting the care and attention of your cat to The London Cat Clinic. This document details our Practice Terms and Conditions. Some aspects of the Terms may not be relevant to you and we suggest that you ask for further explanation/clarification if required.

Consultations

Consultations are normally arranged by appointment only. Emergencies during normal opening hours will always be seen as soon as possible but clients are asked to telephone the practice for immediate advice and to tell us that you are on your way.

Out-of-Hours Service

The practice uses The London Animal Hospital, Kenbury Street, Camberwell  SE5 9BS as our external out-of-hours providers for emergencies. The hospital can be reached by telephoning 020 3816 1010 out of our normal working hours. Out-of-hours consultations will be arranged directly with The London Animal Hospital as necessary. Please note that this service is for emergency care only. Clients should be aware that we consider it is in the best interests of the injured animal to be seen at the practice or out-of-hours centre rather than at home so that we may provide effective and rapid treatment as necessary. Routine cases or questions should be addressed to The London Cat Clinic during normal hours.

Professional Fees and Charges

All fees, diets and drug charges are subject to VAT at the current rate. Fee levels are determined on the basis of the expertise required, the time spent on a case and the drugs, materials, consumables and diets used. You will receive a detailed invoice for every consultation, diagnostic, medical, surgical or other procedure, service or product. The London Cat Clinic has chosen to reduce margins on a wide range of products to prevent penalising patients on long term medication and focus on the value of our professional services.

Estimates

We will provide you with an itemised estimate of the anticipated costs of treatment for your cat. We will always endeavour to contact you if this estimate is likely to be exceeded. However, there may be circumstances when immediate treatment is required. As such we cannot guarantee the estimate will be the total final cost.

Hospitalisation

For non-elective procedures or hospitalisation, we will ask for an initial hospital deposit of £300.  If the cost of the stay is less than this at discharge, we’ll refund the difference within 24 hours. We’ll keep you updated on your account balance throughout the time your cat stays with us. In order to keep your balance at a manageable level, we’ll ask for payment when the balance exceeds £300. An exception to this may be direct insurance claims that have been pre-authorised and agreed by the practice.

Insurance Claims

The London Cat Clinic strongly recommends insurance for your kitten or cat. We will help you with every insurance claim, irrespective of the company, but it is your responsibility to understand the terms and conditions of your individual policy.

We try to complete and submit claims as soon as we receive them but in busy periods this can take up to 10 working days from the date that you submitted your completed claim form to us.

It is your responsibility to complete all the details in the “policy holder sections”.  We will keep a copy for our records as a back-up. Should you wish to post it directly or require a copy of the submitted claim, please notify us in advance.

The London Cat Clinic may claim directly with your insurance company if the treatment has been pre-authorised by your insurance company and is specifically agreed with the practice management. This facility is only available for fees over £500 and does not extend to ongoing medication or treatment (unless preauthorization is obtained each time). The policy excess must be paid in full on submission of a fully completed claim form. We charge an administration fee of £15 for this service.

For clients on our Vetsure insurance policy, a direct claims facility is available following payment of any excess fee due without payment of the administration fee.

Policy on Prescriptions

You can obtain your cat’s Prescription Only Medicines, Category V (POM-V) from our clinic. We are happy to provide a written prescription so you can obtain these medicines from another veterinary surgeon or a pharmacy on request. It is only possible for our veterinarians to prescribe these medicines for cat’s under our care. A prescription may not be appropriate if your cat is an in-patient or immediate treatment is necessary.

The cost of a prescription is £12.00* (incl. VAT) for a single item and £10.00*/item (incl. VAT) for multiple items.

The general policy of the practice is to reassess a patient requiring repeat prescriptions every three to six months, but this will vary with individual circumstances. Our standard consultation charge is £45.00* (incl. VAT).

You will be informed, on request, the price of any medication that may be dispensed for your animal, and further information on the prices of medicines is available from your veterinary surgeon.

Refunds cannot be issued for medications that have left the premises. For legal reasons, we cannot re-stock the medications however we can dispose of them at no cost.

*All prices are correct at 12/02/2017 but are subject to change

Fees and Payment

Accounts are due for settlement at the end of the consultation, the discharge of your cat & upon collection of drugs, diets & shop sales. The London Cat Clinic does not offer an account facility of any kind.  We accept cash, or credit card/debit card – MasterCard, Visa, Delta, Switch and American Express (subject to a 1.5% surcharge).

To help our clients spread the cost of treatment we offer CarefreeCredit. CarefreeCredit provides affordable payment options at 0% APR from 6 months to 12 months. Credit is provided by external finance companies as determined by CarefreeCredit. The application process is quick and can be done in-clinic with an instant decision (subject to status)

 

Inability to Pay

If you are unable to cover the costs of the estimate as specified please ask to discuss the matter with a member of staff, prior to treatment where the options available will be discussed and a formal contract entered into before treatment is given.

Payment Terms

If it becomes necessary for us to issue an invoice to you are terms and conditions are as follows:

  • Invoice 1: After seven days, a 5% billing charge is added. This becomes payable once the invoice is raised. If the invoice is paid within 7 days of the invoice being paid, we will remove the billing charge.

  • Invoices 2-4: You will be re-invoiced every two weeks and each time a cumulative 5% billing charge is added to the total. Payment is required in full including all billing charges.

  • Invoice 5: This is the final invoice. A further 37% is added to the total outstanding to cover the costs of our debt collectors in whose hands the matter is now placed.

These charges apply even if you have insurance and have not yet given us a signed claim form.

Ownership of records and documentation

Case records, radiographs (x-rays), ultrasound scans and other records are the property of, and will be retained by The London Cat Clinic. We are happy to provide copies of all records and images to our clients on request and receipt of the appropriate fee of £25. If you are transferring your cat’s care to a new clinic, we will make sure copies of all your documentation and images are passed on at your request.

Data Protection

We are registered under the Data Protection Act 1998 to keep your personal information for accounting and record purposes. We will not divulge your details to other agencies except for debt collection purposes. We may use the data that we have on file to contact you with information beneficial to your cat’s health, for reminders, drug recall information, other products which may be relevant and newsletters.

If you do not wish to receive such information, please advise our Administration Department in writing.

Customer Feedback

The London Cat Clinic is here for you and your cat and we take your thoughts and comments seriously. If you have any concerns or suggestions, please let us know so we can discuss these so we can do something about them. If you feel that we have done a particularly good job, then please tell others and review us on Google or on our Facebook page

Complaints

We hope that you never have need to complain about the standards of service received from The London Cat Clinic. However, if you feel that there is something you are unhappy about and would like to make a formal complaint, please direct your comments in writing to the Clinical Director.

When we receive your letter we will investigate the details of your case and respond accordingly to you. Although we always endeavour to respond to a complaint within 7 working days of receipt sometimes this is not possible. In such an instance a member of the team will contact you to update you on the progress of your complaint.

The Environment

The London Cat Clinic recognises the impact running a practice can have on the environment and is actively trying to reduce this through use of energy-efficient lighting and equipment, active recycling policies and using non-paper methods for communicating with our clients. If you would prefer to be contacted via text message and/or email please lets us know when you register with us

Variation of terms of business

No addition or variation of these conditions will bind the practice unless it is specifically agreed in writing and signed by one of the practice partners. No agent or person employed by, or under contract with, the practice has the authority to alter or vary these terms and conditions in any way.

Veterinary Care

The London Cat Clinic will provide veterinary services in accordance with reasonable standards denoted in the RCVS guidelines for practice standards and the professional conduct of veterinary surgeons and veterinary nurses. Guidelines are available at www.rcvs.org.uk. Please note veterinary care will be withheld from clients who appear aggressive and abusive to staff members.

By presenting your kitten or cat for treatment, you are accepting these conditions.